Workplace Coordinator

The role:  

The Workplace Coordinator at SoFi/Galileo is a full-time, in-office role that is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative  projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects. 

What you’ll do:

• Coordinate with Site Leader for ordering, stocking, and inventory of the office’s fully-stocked kitchens and office supplies.
• Fulfill front desk reception duties to create a warm, welcoming and professional atmosphere in the office.
• Provide day-to-day office support to the Site Leader including employee/visitor management, food service for special events, conference room scheduling and set-up, submit work orders to landlords, troubleshoot office equipment and assist with any building and security requests. 
• Set-up and take-down of office meetings and other special events as needed.
• Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness. 
• Be a strong partner to SoFi/Galileo team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with SoFi’s culture and values.
• Partner closely with the recruiting team to support onsite interviews by acting as the liaison between candidates and interviewers, while providing hospitality services to ensure a seamless and welcoming candidate experience.
• Schedule conference rooms helping the EA, Recruiting and other internal teams with conference room bookings,as needed.
• Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities. 
• Assist site leader to integrate new employees by providing site tours and necessary building information to ensure they have a welcoming first impression experience with SoFi/Galileo. This includes hot desk locations and permanent desk assignments.

What you’ll need:

• High school diploma or GED required, degree preferred
• 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
• Ability to thrive in a fast-paced and exciting environment 
• Passionate about building and sustaining team culture
• Event management and coordination experience
• Excellent interpersonal and team building skills
• Extreme attention to detail
• Stellar verbal and written communication skills
• Experience in Google Suite spreadsheets, expense, billing, and other office software
• Experience working with all levels of management, employees, vendors and customers
• Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
• Laugh and have fun while being productive
• Proven record of going the extra mile for your colleagues
• Must be able to lift 25+ pounds on a regular basis

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Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment. Occasional support at our Galileo office in Sandy, UT

Position Type/Expected Hours of Work

This is a full-time, in-office position and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.