Senior Office Coordinator
at Anaplan
Minneapolis, United States
At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.
What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.
Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.
Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small.
Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together!
Anaplan seeks a Senior Office Coordinator in our Minneapolis location to join one of the fastest-growing cloud vendors. Make your mark on the industry. This role will report to the Manager of North American Workplace Services within our People team. Join a team of individuals who respect diverse perspectives, aren’t afraid to push boundaries and try new ideas, and are passionate about helping our customers and each other succeed. The Senior Office Coordinator is the first person our employees and guests interact with, and thus plays a critically important role. This is a visible role that requires focus, flexibility, and resourcefulness. This role requires an individual to be in the office daily with strong professionalism, self-motivation, verbal communication, and an amiable disposition. Most of all, we seek someone with a great attitude, high energy, and an extremely high work ethic.
Please note: this role will sit in our Minneapolis North Loop Office five days a week.
Your Impact
- Provide superior customer experience by greeting clients, visitors, and employees with a positive and helpful approach, guiding them as needed into the office
- Respond to employees’ inquiries in a professional manner in our ticketing system and internal messaging platform, and route tickets to the property manager as necessary
- Maintain workplace security by issuing, checking, and collecting ID badges and maintaining visitor logs
- Prepare meeting and training rooms – partner and coordinate with IT, Training, and other department leaders in preparing for events, meetings, training, etc.
- Maintain open communication, meaningful insights, and recommendations for improvements in the office location
- Perform ad-hoc administrative duties
- Plan for catering and partnering with various vendors regularly
Your Qualifications
- Prior related experience as a receptionist or in office services support
- Strong proficiency in Microsoft Office suite
- Strong writing, speaking, and grammar skills with a professional demeanor
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
- Ability to multitask, complete items, and be flexible based on constantly evolving deadlines
Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB)
We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day!
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.
Fraud Recruitment Disclaimer
It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.
Anaplan does not:
- Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.
- Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.
All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.