Senior Executive Assistant

Okta is seeking a highly skilled, strategic, and proactive Senior Executive Assistant to provide comprehensive, high-impact operational and executive support to our SVP Product Marketing. This pivotal role requires a seasoned professional who can seamlessly manage a demanding environment, anticipating the needs of an executive who operates at a global scale. The ideal candidate will serve as a critical extension of the SVP, Product Marketing, ensuring maximum efficiency, managing strategic priorities, and operating with absolute discretion and professionalism. This role is essential in optimizing the executive's time, serving as a primary connector across internal leadership, global teams, and key external partners to drive critical business objectives forward.

Executive and Strategic Time Management:

• Own and strategically manage a complex, high-volume executive calendar, resolving sophisticated scheduling conflicts across global time zones
  
  
• Proactively anticipate the SVP's needs and context for all meetings, preparing and synthesizing critical pre-read materials and post-meeting action item summaries to ensure alignment with strategic goals.
  
  
• Design and manage end-to-end, high-stakes international travel, creating highly complex, multi-leg itineraries, managing logistics, visas, and detailed preparatory packets.
  
  
• Manage, audit, and submit all expense reports and invoices, ensuring strict adherence to company policy and budgetary guidelines
  
  

High-Impact Communication and Liaison:

• Serve as the primary, high-touch liaison for the SVP with internal stakeholders, including the CEO's office, Executive Leadership Team, and key functional heads, as well as critical external partners, customers, and board members.
  
  
• Draft, review, and manage high-level internal and external correspondence, communications, and meeting preparation decks with an exceptional eye for detail, voice, and confidentiality.
  
  
• Act as an information conduit, filtering, prioritizing, and disseminating critical information to and from the SVP Product Marketing, ensuring efficient flow and immediate resolution of time-sensitive matters.
  
  

Operational Excellence and Project Oversight:

• Drive execution of department-wide priorities by coordinating tasks, tracking progress, and maintaining detailed documentation for critical Marketing projects and initiatives led by the SVP.
  
  
• Lead the planning and execution of large-scale, confidential executive off-sites, departmental All-Hands, and high-profile customer events, including defining the agenda, managing significant budgets, coordinating content creation, and handling all logistical requirements.
  
  
• Develop and maintain organizational systems, including maintaining the executive's Dashboard/OKR tracking, ensuring all high-priority action items are logged, assigned, and driven to completion.
  
  

What You'll Bring to the Role:

The ideal candidate possesses the strategic perspective and operational maturity to succeed at the C-level:

• 8+ years of progressive Executive Assistant experience, with 3+ years minimum supporting an SVP or C-Level Executive, preferably within a fast-paced, high-growth, or publicly-traded technology company.
  
  
• Exceptional Business Acumen: A demonstrated understanding of the priorities and operational tempo of a Marketing organization and a C-level executive, with the ability to exercise strong business judgment in the absence of explicit instruction.
  
  
• Mastery of Logistics and Complexity: Proven expertise in flawlessly managing global calendars, travel, and events, utilizing advanced digital and collaborative tools.
  
  
• Proactive Strategic Partnership: The ability to not just react to requests, but to anticipate future needs and autonomously define and execute next steps, solving complex problems before they escalate.
  
  
• Impeccable Communication and Poise: Superior verbal and written communication skills and a professional demeanor, with a proven ability to interact and negotiate effectively with all levels of internal and external stakeholders, including Board Members and C-Suite peers.
  
  
• Uncompromising Confidentiality: Absolute integrity and discretion when handling highly sensitive and confidential corporate and personal information.
  
  

Core Strengths for Success:

• Agility & Resilience: Demonstrates exceptional flexibility and composure under pressure in a rapidly evolving, demanding corporate environment.
  
  
• Judgment & Ownership: Possesses sound decision-making abilities and takes full ownership of outcomes, seeing tasks through to flawless execution.
  
  
• Detail-Oriented Execution: Known for an extreme attention to detail in all tasks, from scheduling to documentation to financial reconciliation.
  
  

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Req - P244189