Senior Executive Assistant

MongoDB is seeking a Senior Executive Assistant to support our Chief Marketing Officer at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who does beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also drive core operating rhythms, prepare materials for key meetings, track priorities and decisions to completion and own select projects across the Office of the CMO. 

This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and the ability to move seamlessly between tactical execution and broader business support. You will work closely with the CMO, their Chief of Staff and Senior Leaders across Marketing and beyond to keep priorities moving, removing friction and ensure the Office of the CMO runs with precision and professionalism.

To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment.

Responsibilities 

• Provide seamless day-to-day support to the CMO, including proactive calendar management, time prioritization, and coordination across time zones
• Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions
• Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation
• Partner closely with the CMO, Chief of Staff, Direct Reports and other senior stakeholders to keep priorities moving and ensure strong follow-through
• Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
• Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials
• Lead the planning and execution of events and offsites, from requirements gathering, venue coordination,budgets, contracts, payments and providing on-site support
• Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CMO
• Identify inefficiencies and recommend process improvements that increase effectiveness for both the CMO and broader team.Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios
• Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs

Requirements

• 8+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executive leaders
• Bachelor’s degree or equivalent professional experience preferred
• Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus
• Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs
• Demonstrated ability to plan and manage high-volume domestic and international travel
• Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
• Strong judgment, discretion and integrity, including the ability to handle confidential information with care
• Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
• Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed
• Willingness to work flexible hours to support global stakeholders and executive needs

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform, the most widely available, globally distributed database on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available across AWS, Google Cloud, and Microsoft Azure.

With offices worldwide and over 60,000 customers, including 75% of the Fortune 100 and AI-native startups, relying on MongoDB for their most important applications, we’re powering the next era of software.

Our compass at MongoDB is our Leadership Commitment, guiding how and why we make decisions, show up for each other, and win. It’s what makes us MongoDB. 

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Req ID: 1273391836