Senior Executive & Administration Assistant

What we’re looking for

A highly skilled, organised, and proactive Executive/Office Assistant to provide essential support to India center head and India leadership team in ensuring smooth day-to-day administrative operations and making SurveyMonkey’s Bengaluru office a vibrant workplace. Someone who is passionate about providing administrative support to the India centre head, managing their calendar, handling confidential communications, preparing presentations, coordinating travel arrangements, and acting as a primary point of contact for internal and external stakeholders, ensuring seamless operations and efficient use of the leadership team’s time while maintaining strict confidentiality.

What you’ll be working on

• Provide administrative support to executives and India leaders.
• Manage calendars, schedule meetings, take meeting minutes
• Coordinate travel arrangements and manage leaders’ visit
• Plan and coordinate events, celebrations, meetings, including logistics and materials.
• Prepare operational reports and presentations.
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and maintain physical and electronic filing systems.
• Track and manage event budgets, expenses, and purchase orders.
• Serve as a liaison between departments and external stakeholders.
• Act as first point of contact for all external clients and vendors visits
• Assist with onboarding of new hires
• Perform other administrative duties as assigned.

We’d love to hear from people with

• Minimum 6 years prior administrative and/or office management experience
• Excellent verbal and written communication abilities
• Proficient with Google Office and Microsoft Office suite
• Excellent organizational skills
• Proven project management and prioritization skills
• Self-motivated and trustworthy, able to work with minimal supervision
• Strong attention to detail
• Strong client-facing, interpersonal communication skills
• Team player; always open to helping colleagues
• Associate degree; Bachelor’s degree preferred
• Familiarity with Kannada language preferred
• Familiarity with basic accounting processes preferred

SurveyMonkey believes in-person collaboration is valuable for building relationships, fostering community, and enhancing our speed and execution in problem-solving and decision-making. This opportunity requires you to work from the SurveyMonkey office in Bengaluru, 5 days per week.