Senior Equity Plan Administrator

Where we work

Udemy is a global company headquartered in San Francisco, with additional U.S. offices in Denver and Austin, and international hubs in Australia, India, Ireland, Mexico, and Türkiye. This is an in-office position, requiring three days a week in the office (Tuesday, Wednesday, Thursday) and flexibility on Mondays and Fridays.

About your skills

• Stock Management
  You excel at managing equity compensation programs, ensuring accurate tracking of stock grants, vesting schedules, and employee stock purchase plan participation. You understand the complexities of equity plan administration and can effectively oversee the full lifecycle of equity compensation.

• Corporate Governance
  You bring strong expertise in equity plan compliance and corporate governance, including SEC reporting (Forms 3, 4, 5), ASC 718, SOX controls, and global tax/regulatory requirements. The role also supports corporate governance through Compensation Committee preparation, insider trading policy oversight, cap table/share pool management, and proxy disclosure. Experience with audits and M&A transactions is highly valued.

• Employee Stock Purchase Plans (ESPPs)
  You have deep expertise in facilitating employee stock purchase programs, managing payroll deductions, discount calculations, and purchase periods. You understand the tax implications and regulatory requirements while ensuring seamless employee participation and accurate record-keeping.

• Data Analysis
  You are skilled at analyzing complex equity compensation data to identify trends, ensure accuracy, and provide meaningful insights to stakeholders. You can transform raw data into actionable reports that support strategic decision-making and compliance requirements.

About this role

As a Senior Equity Plan Administrator at Udemy, you’ll take ownership of our global equity programs, ensuring they run seamlessly and compliantly while directly contributing to employee engagement and retention. This highly visible role partners with Finance, Legal, People, and Payroll, giving you the opportunity to influence processes at scale and advise on equity best practices. If you’re looking to expand your expertise in equity administration and play a key role in shaping a growing public company’s total rewards strategy, we’d love to hear from you.

What you’ll be doing 

• Administer RSU and PSU plans, employee stock purchase plans, and other equity compensation programs from grant issuance through settlement and reporting

• Manage ESPP enrollment periods, purchase calculations, and participant communications

• Prepare regulatory filings and compliance reports related to equity compensation programs

• Analyze equity program data to identify trends and provide insights to leadership

• Support annual equity refresh processes and special grant initiatives

• Respond to employee inquiries regarding their equity compensation and provide clear guidance

• Collaborate with external vendors and service providers to optimize program administration

• Ensure all activities comply with SEC regulations, tax requirements, and corporate governance standards

What you’ll have 

• Bachelor’s degree in Finance, Accounting, Human Resources, or related field; CEP (Certified Equity Professional) designation strongly preferred

• 5+ years of experience in global equity compensation administration, ideally at a public company

• Experience with equity management platforms (Morgan Stanley E*TRADE preferred)

• Familiarity with SEC disclosure requirements and public company reporting standards

• Advanced Excel skills and experience with data analysis and reporting

• Excellent communication skills and ability to explain complex concepts to employees

• Experience working in a fast-paced, high-growth technology environment preferred

• Strong problem-solving skills and ability to work independently while collaborating effectively with cross-functional teams

• Systems Expertise: Deep technical knowledge of NetSuite ERP, integrations, and system architecture.

• Change Management: Skilled at leading teams through change, including driving adoption of new processes and tools.

• Collaboration & Influence: Proven success building trust and alignment across technical and non-technical stakeholders.

About this role 

The Senior Manager, Finance Systems will lead Udemy’s Finance Systems team, with responsibility for the strategy, governance, and optimization of core financial applications. This role will drive the roadmap for NetSuite and related systems, ensuring scalability, compliance, and automation to support Udemy’s growing global business. This leader will partner cross-functionally with Finance, IT, and Operations to deliver system enhancements and process improvements that enable accuracy, efficiency, and strategic insight.

What you'll be doing:

• Lead and manage the Finance Systems team, fostering a high-performing, collaborative, and innovative culture.

• Own the strategy, roadmap, and delivery of Udemy’s financial systems landscape, including NetSuite as the primary ERP.

• Partner with Finance leadership to identify opportunities to streamline processes, improve reporting, and ensure compliance with global accounting standards.

• Drive system design, configuration, integrations, and automation initiatives to enable scalability and efficiency.

• Serve as the primary liaison between Finance, IT, and business stakeholders for financial system initiatives.

• Oversee system controls, security, and governance to ensure data integrity and compliance.

• Evaluate and implement new tools or modules to support Udemy’s evolving business model, including subscription, consumption-based, and enterprise revenue models.

What you’ll have: 

• 8+ years of experience managing finance/ERP systems teams, with significant expertise in NetSuite.

• Proven leadership experience managing teams and driving large-scale finance systems projects.

• Strong understanding of financial processes including Order-to-Cash, Procure-to-Pay, Record-to-Report, and Revenue Recognition.

• Experience with Zuora Revenue (RevPro) or subscription billing/revenue platforms preferred.

• Demonstrated ability to influence and partner across Finance, IT, and business teams.

The application window will be open until September 26, 2025 at least. This opportunity may remain posted based on business needs, which may be after the specified date.