EDI Specialist

Who We Are

Babylist is the leading registry, e-commerce, and content platform for growing families. More than 9 million people shop with Babylist every year, making it the go-to destination for seamless purchasing, trusted guidance, and expert product recommendations for new parents and the people who love them. What began as a universal registry has grown into a full ecosystem for new parents, including the Babylist Shop, Babylist Health, and a flagship showroom in Los Angeles. Hundreds of brands in baby and beyond partner with Babylist to engage meaningfully with families during one of life’s most important transitions. With over $1 billion in annual GMV, and more than $500 million in 2024 revenue, Babylist is reshaping the $320 billion baby product industry. We’re helping parents feel confident, connected, and cared for at every step. As we build the generational brand in baby, our mission remains simple: to connect growing families with everything they need to thrive.To learn more, visit www.babylist.com.

Our Ways of Working

Babylist thrives as a remote-first company, with HQ team members located across the U.S. and Canada. We meet in person twice a year—once as a company and once by department to strengthen the relationships that power our work. We show up consistently, stay purpose-driven, leverage AI to amplify our impact, and achieve results—together, from anywhere.

What the Role Is

As an EDI Specialist at Babylist, you’ll ensure the accuracy, reliability, and scalability of our electronic data interchange (EDI) processes across our fulfillment centers, third-party logistics partners (3PLs), and vendor network. You’ll manage daily transaction flows, troubleshoot issues, and partner closely with internal teams and external partners to support Babylist’s growing fulfillment operations. You'll work cross-functionally with Engineering, Supply Chain, Operations, Merchandising, and Finance teams while maintaining direct relationships with Vendors and 3PLs to ensure business continuity and operational excellence. This is a mid–senior level role for someone who can operate independently, bring subject matter expertise, and help raise the bar for how we manage EDI at scale.

Who You Are

• Experienced: At least 4-6 years of hands-on EDI experience in ecommerce, retail, or 3PL environments, with strong knowledge of EDI standards (X12, EDIFACT), communication protocols (AS2, SFTP, VAN, API), and transaction sets (850 PO, 855 PO Acknowledgement, 856 ASN, 810 Invoice, 940 Warehouse Shipping Order, and 997 Functional Acknowledgement.)
• Systems-Oriented: Proficient with EDI translation software, integration platforms, and middleware (e.g., Logicbroker, SPS Commerce, TrueCommerce, Cleo, DiCentral); skilled with ERP and OMS systems (e.g., NetSuite, Oracle, SAP); familiarity with WMS platforms is helpful (HighJump/Körber a plus)
• Supply Chain Savvy: Deep understanding of order-to-cash processes, routing guide compliance, fulfillment operations, and how EDI transactions flow through procurement, sales, distribution, warehouse management, and logistics
• Analytical: Strong ability to identify patterns, spot discrepancies, and resolve root causes in transactional data
• Proactive Problem-Solver: Anticipates risks and works to build processes that reduce errors and increase reliability over time
• Clear Communicator: Excellent written and verbal communication skills with the ability to explain technical concepts to non-technical audiences and build strong working relationships with internal teams, vendors, and 3PLs
• Independent but Collaborative: Comfortable working with minimal oversight while keeping stakeholders aligned and escalating when necessary. Proven ability to manage EDI implementations, vendor onboarding projects, and trading partner certifications from initiation through go-live
• Continuous Improver: Excited to recommend and implement process enhancements, automation opportunities, and best practices to scale operations and reduce manual work
• Detail-Oriented & Organized: Strong attention to detail with ability to manage multiple EDI relationships, track onboarding progress, and maintain accurate documentation
• AI-Forward: You're comfortable and enthusiastic about working in an AI-forward environment where AI tools are part of daily operations and you embrace using technology to enhance your work while keeping people at the center

How You Will Make An Impact

• Own End-to-End EDI Operations: Manage all inbound and outbound EDI transactions (vendor purchase orders, drop-ship orders, ASNs, invoices, inventory feeds) to ensure timeliness, accuracy, and compliance across Babylist's ecosystem
• Troubleshoot Effectively: Investigate and resolve transaction errors or discrepancies, providing clear updates to stakeholders throughout the process, and quickly resolve to ensure business continuity
• Support Partner Integrations: Lead or assist with onboarding and testing for new vendors, drop-ship partners, 3PLs, and fulfillment center integrations. Project manage EDI-related initiatives such as new 3PL transitions, vendor consolidations, system migrations, and scaling efforts to increase EDI adoption across the vendor base
• Maintain Standards: Create and maintain comprehensive documentation including SOPs, EDI maps, partner requirements, onboarding guides, process flows and workflows to ensure consistency and knowledge transfer
• Collaborate Cross-Functionally: Partner closely with Supply Chain, Operations, Order Management, Finance, Merchandising, and Engineering teams to support seamless business operations and resolve integration issues. Educate internal stakeholders on EDI processes, capabilities, and limitations to improve cross-functional understanding and efficiency.
• Drive Improvements: Identify opportunities to automate manual processes, reduce EDI error rates, improve transaction speed and reliability, and implement scalable solutions that support business growth
• Subject Matter Expert: Serve as a trusted point of contact for EDI-related questions, advising internal and external partners on best practices

Why You Will Love Working At Babylist

Our Culture

• We work with focus and intention, then step away to recharge
• We believe in exceptional management and invest in tools and opportunities to connect with colleagues
• We build products that positively impact millions of people's lives
• AI is intentionally embedded in how we work, create, and scale—supporting innovation and impact

Growth & Development

• Competitive pay and meaningful opportunities for career advancement
• We believe technology and data can solve hard problems
• We're committed to career progression and performance-based advancement

Compensation & Benefits

• Competitive salary with equity and bonus opportunities
• Company-paid medical, dental, and vision insurance
• Retirement savings plan with company matching and flexible spending accounts
• Generous paid parental leave and PTO
• Remote work stipend to set up your office
• Perks for physical, mental, and emotional health, parenting, childcare, and financial planning

About Compensation

We use a market-based approach to compensation. The starting salary range for this role is:

$90,738 to $115,750

Your starting salary will be based on your location, experience, and qualifications, with increases over time tied to performance, role growth, and internal pay equity.

Important Notices

Interview Process & Consent
Babylist uses AI to record and transcribe all interviews for evaluation purposes in accordance with CCPA and GDPR. By participating in an interview, you consent to this recording and transcription.

Interview Integrity
During the interview process, we're evaluating your individual problem-solving skills, creativity, and approach to challenges. While AI tools like ChatGPT, Claude, and Cursor are part of your daily toolkit once you join Babylist, all interviews, assessments, and take-home assignments must be completed independently. 

You may not use AI tools, third-party services, coaching platforms, or content-farming services during any part of the interview process unless we explicitly permit it. We will clearly communicate when AI tools are allowed for specific assessments.

Any indication of third-party assistance or AI-generated responses will result in immediate disqualification. We may also verify educational credentials through third-party sources—providing false or misleading information will result in removal from consideration.

Official Communication
All communication will come only from the Babylist Talent Team via an @babylist.com email address. We will never request payment, bank information, or personal financial details. Be cautious of fraudulent outreach via non-company email addresses, messaging platforms (e.g., WhatsApp, Telegram), or unsolicited phone calls. Verify legitimate opportunities on our careers page.

SMS Consent
You may opt in to receive text message updates about your application or interviews. Opting out will not affect your application status—communication will continue via email or phone. Message and data rates may apply. Reply STOP to unsubscribe or HELP for assistance. See our Privacy Policy for more information.