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Zenefits

Executive Administrative Assistant

at Zenefits

Hyderabad



Executive Administrative Assistant - India

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance. 
 
TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR. 

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single requirement. At TriNet, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles. 

A Brief Overview

The Executive Administrative Assistant (EA) is responsible for providing executive support for an assigned

Vice President level leader. The EA will serve as the primary point of contact for internal and external

interactions on all matters pertaining to the support of any assigned leader by being responsible for handling a

wide variety of often confidential administrative tasks including but not limited to calendar management,

communications, meetings, presentations, travel coordination, preparation of expense reports, etc. This role may

provide support to additional leaders as business necessitates.

Locations

India (On-site)

What you will do

General administrative work: distribution of mail, calendar scheduling/maintenance, meeting

coordination, expense reporting and travel coordination for the assigned VP.

Assist leaders with handling email to ensure timely approvals of invoices, requisitions, escalations,

urgent matters, etc.

Proactively manage outstanding action items to ensure responsiveness and follow through on

commitments / asks

Prepare agenda and attend ongoing staff meetings, act as scribe and track action items.

Interact with the executive assistants in US to coordinate support needed in India for traveling leaders.

Assist other leaders within the VP’s organization on a limited basis as needed and directed by

organization VP.

Support with event planning and special projects

Provide back-up for other EAs as needed.

Performs other duties as assigned

Complies with all policies and standards

Performs other duties as assigned

Complies with all policies and standards

Education Qualifications

Bachelor's Degree

Experience Qualifications

Typically 4+ years experience in a similar or related role required

Experience in a public company preferred

Skills and Abilities

High level of discretionary judgment and confidentiality

Ability to take ownership and have consistent, accurate follow through to completion

Superb attention to detail

Proficient in MS Office, especially Outlook, Excel, Power Point and One Note.

Strong prioritization for accomplishing tasks, both assigned and self-discovered

Ability to think creatively, seeing the big picture and the steps needed to get there

Confidence in booking all aspects of demanding Executive travel

Experience with event and meeting planning and coordination for various activities, including dinners,

catering and offsite meetings

Experience working with an executive who may not be in the same office

Excellent verbal and written communication skills

Ability to communicate with employees at all levels of the organization

A demonstrated dedication to high professional ethical standards and a diverse workplace

Ability to adapt to a fast paced continually changing business and work environment while managing

multiple priorities

Ability to work some overtime as dictated by projects.

Travel Requirements

Minimal

Work Environment

  • Work in a clean, pleasant, and comfortable office work setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
  • This position is 100% in office.

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity. 

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact recruiting@trinet.com to request such an accommodation. 

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