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Adyen

Board Assistant

at Adyen

Amsterdam, Netherlands



This is Adyen

Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition. 

For our teams, we create an environment with opportunities for our people to succeed, backed by the culture and support to ensure they are enabled to truly own their careers. We are motivated individuals who tackle unique technical challenges at scale and solve them as a team. Together, we deliver innovative and ethical solutions that help businesses achieve their ambitions faster.

Board Assistant

We are looking for an Executive Assistant to support the members of Adyen’s Management Board on a daily basis. This role reports to the CHRO and works closely with the Corporate Governance team. 

Your work will enable Adyen’s Management Board to become the most customer-focused financial technology platform. Among other tasks, you will be responsible for managing executive calendars, meeting logistics, emails, and travel schedules. You will keep track of progress on key internal projects, assist with expense management and manage various administrative & notarial tasks for the Corporate Governance team. You will also be responsible for owning critical communication with external stakeholders including, but not limited to, customers, partners, investors, the Adyen Supervisory Board, and various regulators.

A successful candidate is a highly organized and detail-oriented team player with a proven track record in an executive assistant function that promotes high levels of professionalism and discretion in a fast-paced environment. Being able to switch quickly between longer-term project planning and tactical execution is essential for this role, as well as being comfortable working closely with senior stakeholders, internally and externally.

What you’ll do

  • Manage seamless meeting logistics (both in-person and via videoconferencing) for internal and external stakeholders
  • Create travel schedules (domestic and international), including logistics, hotels and meeting venues
  • Act as the first point of contact relating to requests for the Management Board
  • Coordinate expense reporting and invoicing
  • Assist in corporate secretarial matters and liaisons with external advisors
  • Lead broader team projects and track progress in a structured and comprehensive way
  • Prioritize and appropriately handle time-sensitive information and ensure the action required is addressed in a timely manner
  • Constantly look for additional areas of impact and improvement that will increase the speed of execution of Adyen and the Management Board

Who you are

  • You have proven experience in a similar role, preferably in a high-growth company in the technology or financial industry
  • You are hands-on, detail-oriented, structured and take full ownership and accountability over your projects
  • You are an independent worker, with strong judgment and ability to make decisions quickly
  • You are able to work comfortably with people at all levels of the organization, and you have experience in working with executives
  • You have advanced proficiency with Google and MS Office (Gmail, Calendar, Slides, Sheets, MS Excel, MS Word) in a business environment
  • You are a people person and love working in a service-oriented role 
  • You maintain a very high level of integrity and discretion
  • You have excellent communication skills (both in your writing and speaking)

Our Diversity, Equity and Inclusion commitments 

Our unique approach is a product of our diverse perspectives. This diversity of backgrounds and cultures is essential in helping us maintain our momentum. Our business and technical challenges are unique, and we need as many different voices as possible to join us in solving them - voices like yours. No matter who you are or where you’re from, we welcome you to be your true self at Adyen. 

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? If so, Adyen encourages you to reconsider and apply. We look forward to your application!

What’s next?

Ensuring a smooth and enjoyable candidate experience is critical for us. We aim to get back to you regarding your application within 5 business days. Our interview process tends to take about 4 weeks to complete, but may fluctuate depending on the role. Learn more about our hiring process here. Don’t be afraid to let us know if you need more flexibility.

This role is based out of our Amsterdam office. We are an office-first company and value in-person collaboration; we do not offer remote-only roles.

 

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